Responsible for: Humanitarian Programme Assistance, Lead Seasonal programmes and Emergency Preparedness at National level

Purpose of the Post:

The Humanitarian Programme Officer main purpose is to supports Humanitarian team to

develop/implement emergency preparedness and response plans, and manages the

implementation of the humanitarian mechanism based on the MAP Humanitarian Policy, and

integration of resilience programming in humanitarian appeals. She/he works closely with the

MAP team at HQ and different forums at the country-level.

Main Responsibilities

·         To adapt to the changing environment of NGO sector and forces of the competitive world.

·         To maintain constructive, purposeful, trust based and sincere relations with all colleagues working above or under whether directly or indirectly associated.

·         To continuously upgrade own knowledge, skills, attitude and application to become more valuable member of MUSLIM AID family.

·         To update management and other concerned with any development, internal or external, which can be of help to improve quality, provide better services and effectiveness and efficiency.

·         To participate in all meetings, committees, forums, projects and assignments as required and expected.

·         To continuously think for betterment of MUSLIM AID, its progress and its ability to fulfil its mission.

·         To maintain highest standards of honesty and integrity in all disciplines.

Major Responsibilities

·         Supports the Humanitarian Manager towards the full implementation of the Humanitarian Response Mechanism and the MAP Humanitarian Programme implementation plan.

·         Responsible to coordinates with other humanitarian agencies, donors and relevant UN agencies at country levels to advance MAP humanitarian work and promote best practices for emergency response.

·         Provides coordination, technical and capacity building support to the implementing partners and country forums in ensuring effective, timely and accountable emergency response.

·         To assist line manager in yearly seasonal program planning & budgeting.

·         Distribution of funds to partners and Muslim Aid office(s) in coordination with line manager.

·         Correspondence and liaising with partners, HQ and other stakeholders.

·         Collection and compilation of reports form partners and other field offices.

·         Review and finalization of reports in coordination with line manager, share final report with all relevant stakeholders.

·         Clear all financial in coordination with finance team.

·         Assist in humanitarian and emergency response activities.

·         To assist in field surveys, assessments, monitoring and liaison with IPs to ensure timely execution and reporting.

·         Documentation, filling and reporting for Humanitarian Department.

·         Provide support to line manager in planning and implementation of activities as we all rapid need assessment in emergencies.

·         Ensures that a functional monitoring and evaluation, reporting and learning support is

provided to country office.

·         Leads the humanitarian learning and knowledge management process at the country

·         level.

·         Works with the Humanitarian Manager in developing the Protocol/standby arrangements, and subsequent establishment of the mechanism.

·         Serves as focal person for emergency preparedness and response planning (EPRP) at the national level and provides appropriate coordination and capacity building support to country office on EPRP.

·         Supports MAP humanitarian advocacy work by engaging with country forums in advancing MAP advocacy priorities as embodied in the national commitments.

·         Where appropriate, supports MAP fundraising and communications work at the national

Level.

·         Ensures regular reporting to HQ on regular programmes (Seasonal Qurbani and Ramdan distribution)