A Logistics officer is responsible to assist the logistics department and provide technical support to WHH partners in accordance with guidelines provided by his immediate supervisor / WHH regulations.

Core Areas of Responsibilities    Technical Inputs

• Provide support to the Partner for Logistics based on instructions from the Expert.
• Assist the logistics department in handling queries from vendors and assigned partners.
• Support Log Expert in arranging travel plans to partner offices for logistics compliance.
• Record and retrieve information related to supply/logistics.
• Conduct market surveys to assess material availability, vendor financial strength, trends, and local business norms.
•  Provide technical input for up-to-date vendor data.

Management

• Assist Log department in negotiating contracts with suppliers for goods and services.
• Visit Local Partner NGO’s Offices to ensure correct logistics procedures and filing systems.
• Ensure proper filing systems in hard and soft formats as per WHH policy.
• Manage the correct procurement process, including signed LPRs, quotations, and comparative analysis.
• Maintain warehouse in and out records and participate in tender opening procedures.
• Assign inventory numbers to all assets and ensure accurate database information.

Compliance

• Ensure compliance with logistics procedures, rules, and regulations.
• Verify and maintain quality of received materials according to given samples.
• Participate in tender opening procedures for the assigned project.
• Ensure all assets and inventory items are assigned inventory numbers.
• Update databases for changes in assets, locations, project codes, etc.
• Maintain an up-to-date list of authorized dealers/vendors.
• Ensure vehicles are covered by proper group insurance provided by vendors.
• Ensure security and safety requirements for the warehouse and stored commodities.

Coordination

• Provide support to local partners for logistic procedures under the supervision of Log Expert.
• Visit Local Partner NGO’s Offices to check filing systems and logistics procedures.
• Assist the logistics department in maintaining warehouse records.
• Provide assistance to Project and Field offices as needed (staff training, supply and store requirements).
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Partnership

• Provide support to assigned partners in day-to-day logistics matters.
• Ensure support for EU supply portal for allocated partners.
• Maintain all official and original records for audit and reporting purposes.
• Update procurement follow-up sheet as per allocated partners.

 Others

• The supervisor can assign duties that may not be mentioned in the job description as per the case scenario, that are in line with the scope of the position.
• Provision of technical assistance or support to or from Region/HQ-level upon request
• Representation of Welthungerhilfe’s work
• Provide assistance during field visits, hosting conferences/events etc.

Job Requirements

 Knowledge and Qualification

• A university degree in any relevant discipline.
• 2 to 4 years' professional experience working in the relevant sector.
• Fluent in English, Urdu (written and oral), Good knowledge of local language(s) would be an added value.

Computer Skills

• MS Office [Word, Excel].
• MS Office 365
• MS PowerPoint for general and Project Presentations.
• Ability to learn any WHH Recommended/in-use Project Management Software.

Professional Skills Set & Behavioral Traits

• Knowledge of sectoral Concepts and Applications.
• Knowledge of Fundamentals of Procurement.
• Conceptualization and Analytical Skills.
• Conflict Management Skills.
• Time and Stress Management Skills.
• Adaptive leadership and management
• A Sharp Sense of Confidentiality & Professional Ethics.
• Ability to cope and adjust in a tropical climate.
• Ability to manage own work priorities.
• Ability to work in a multicultural team.